Design Integrated Processes with Looply Workflow Studio

Design Integrated Processes with Looply Workflow Studio

Today’s organisations face a familiar challenge: how to deliver seamless business processes across systems, departments, and technologies—without overwhelming users or burdening IT.

Too often, the answer has been a patchwork of tools: approvals in email, documents in SharePoint, data in SAP, and updates via Teams chats. It's no wonder delays, confusion, and duplicated effort creep in. Looply offers a smarter alternative.

What is Looply?

Looply is a Microsoft Teams-based platform that brings SAP business processes to life—right where people already work. It connects your SAP landscape to Teams, turning fragmented processes into unified experiences.

Whether it's an approval, a notification, or a task, Looply makes it simple to push critical SAP data into Teams in real time—and allow people to act on it with ease.

And at the heart of this integration is Workflow Studio—a visual design environment that lets you model, automate, and optimise business processes without complexity.

The Role of Workflow Studio

Workflow Studio is where process transformation begins. It provides a visual, low-code interface that allows you to build workflows that span systems and teams. From the moment a workflow is triggered—be it via an SAP event, a scheduled job, or an external system—you define what happens, who’s involved, and how tasks are delivered and tracked.

Each workflow can:

  • Pull and post data from SAP or other systems
  • Deliver Adaptive Cards in Microsoft Teams for approvals or input
  • Use conditions and branching logic to handle complex paths
  • Send alerts or notifications when things go wrong—or right

It’s automation made approachable, and integration made effortless.

Real-World Use Cases

Looply Workflow Studio is already driving transformation across a wide range of business areas. Here are just a few examples:

Supplier Data Management
A new supplier request submitted in SAP triggers an approval process in Teams, complete with data pulled from the request. Approvers can approve, reject, or ask for changes—all from within Teams. Once approved, the supplier is created in SAP, and stakeholders are notified automatically.

HR Process Approvals
Leave requests, overtime claims, or travel expenses can be routed through Teams, eliminating reliance on email or paper forms. Managers see exactly what they need to decide—nothing more, nothing less. And HR teams gain visibility and auditability.

Finance and Cost Centre Management
Cost centre updates, budget transfers, or journal approvals often involve multiple steps and stakeholders. Workflow Studio enables these processes to be automated, with Teams delivering approval tasks in real time and ensuring SAP stays in sync.

Procurement and Purchase Orders
Procurement processes can be tightly controlled and monitored, with workflows triggered when purchase orders exceed a threshold or when goods receipt mismatches occur. These workflows can escalate to finance or procurement teams via Teams, reducing turnaround time and improving control.

The Outcomes that Matter

It’s easy to focus on the tech—but the real value of Looply Workflow Studio is what it unlocks:

  • Speed: Processes move faster when approvals are instant and delivered in context.
  • Visibility: Everyone knows where things stand, from request to resolution.
  • Accuracy: Direct SAP integration reduces human error and manual rekeying.
  • Control: Business rules and branching logic enforce compliance.
  • Flexibility: Workflows can be changed as your business evolves—no developer backlog required.

Transform More Than Just Processes

Looply Workflow Studio isn't just about automating what's already there. It's about rethinking how business processes should work in a modern, connected organisation. It's about reducing friction. Bringing people together. Giving time back. And letting systems serve your strategy—not the other way around.

Ready to Rethink How Work Gets Done?

If your processes still rely on email chains, PDF forms, or ad hoc approvals, it’s time for something better. With Looply Workflow Studio, you can design truly integrated workflows that bridge the gap between SAP and the tools your teams actually use—like Microsoft Teams.

Your business moves fast. Your workflows should too.