Why Do You Still Have Manual Processes?

Why Do You Still Have Manual Processes?

In today's digital landscape, the persistence of manual processes can seem perplexing. Many organizations continue to rely on traditional methods, such as paper forms or Excel sheets, for crucial tasks. The reasons are often tied to a lack of essential functionalities in existing solutions.

There are lots of solutions to build forms and surveys quickly, but they don’t provide data integration to core systems.

Solutions to build UIs for core systems that do provide the data integration don’t provide the necessary functionality for managing forms processes out-of-the-box.

Common Functionalities Needed for E-Forms

To successfully transition to electronic forms, several key functionalities are required:

  1. Form Validation: This feature ensures that all required fields are completed correctly, preventing errors before submission. Without robust validation, organizations risk processing incomplete or inaccurate data.
  2. Conditional Logic: E-forms can become cluttered if they ask users for unnecessary information. Conditional logic helps by displaying or hiding fields based on previous answers, making forms more relevant and user-friendly.
  3. Multi-User Collaboration: In many processes, multiple stakeholders need to provide input. A system that allows for simultaneous collaboration on e-forms enhances teamwork and improves data collection.
  4. Mobile Compatibility: E-forms must be accessible on mobile devices. This allows users to fill out forms from anywhere, increasing participation and efficiency.
  5. Integration with External Systems: E-forms that can connect with other applications or databases streamline workflows by ensuring accurate data entry and retrieval. This reduces manual data handling and the associated risks.
  6. Version Control: Over time, forms may need updates or adjustments. A system with version control keeps track of changes, allowing users to revert to earlier versions when necessary, which is crucial for compliance.
  7. Comments: Users involved in the process can add comments that are date/time-stamped and visible to others in subsequent steps, fostering clear communication.
  8. Inbox Functionality: An easily accessible inbox for assigned e-forms simplifies tracking and managing tasks.
  9. Notifications: An easy way to instantly notify users when actions are required is essential, without relying on Inboxes or email.

Introducing Stelo

Stelo brings those key functions required to move eforms processes into SAP & Fiori, making use of the robustness of the SAP database, while providing the flexibility to model ANY process.

In addition, out-of-the-box functions include:

  1. Save as Draft: Users can save their progress and return later, ensuring that they don’t lose any information if they can’t complete the form in one sitting.
  2. Attachment Handling: Users can upload relevant documents or files directly within the form, allowing for comprehensive data collection and documentation.
  3. History Reporting: Stelo provides a detailed log of actions taken on each e-form, enabling organizations to track submissions, changes, and user interactions.
  4. Audit Trail: A built-in audit trail maintains records of all activities and changes made to the e-forms, supporting compliance and accountability.
  5. Customizable Templates: Organizations can create tailored e-form templates that align with their specific processes and branding, promoting consistency and ease of use.
  6. Robust Analytics: Stelo includes analytics tools that help organizations measure the effectiveness of their e-form processes, providing insights that drive continuous improvement.

And with easy integration to Looply, Stelo can now send notifications instantly to Microsoft Teams, to enable faster user actions.

 

A Tailored Solution for E-Forms

Arch has over 20 years of experience in building e-forms solutions, which is embedded into Stelo, enabling organizations to create robust e-form processes with ease. By prioritizing these functionalities, Stelo effectively helps organizations move away from manual processes, resulting in improved efficiency, accuracy, and compliance.

Stelo is uniquely designed bring e-forms into SAP. While many Fiori tools focus on app development, Stelo specifically addresses the requirements for effective e-forms and the end-to-end processes they need. It provides the essential functionalities necessary for the digitization and automation of manual processes within SAP S/4HANA or ECC.

With Stelo, organizations can finally digitize and automate their manual processes, reaping the benefits of streamlined operations and enhanced data management.